Edmond Hui is a software engineer and serial entrepreneur based in New York who has founded multiple online businesses across e-commerce, media, and information publishing. Before transitioning into tech, he spent years as a commercial real estate professional closing deals totaling over 100,000 square feet, giving him firsthand experience with business formation and entity structuring. He built MyStateLLC to provide the free, state-specific LLC guidance he wished existed when forming his own companies.
Annual Report at a Glance
Due Date
July 1
Fee
$25
Filing Method
Online or mail
Late Penalty
Varies — check SoS
Sos Filing Url
https://sos.wv.gov
How to File
1
Access the West Virginia Secretary of State Website
Visit https://sos.wv.gov and navigate to the business services section to find the LLC annual report filing portal or download the paper form.
2
Gather Required LLC Information
Collect your LLC's name, registered agent information, principal office address, and member/manager details. Have your West Virginia LLC ID number ready.
3
Complete the Annual Report Form
Fill out the annual report with current information about your LLC. Update any changes to addresses, registered agent, or management structure since your last filing.
4
Pay the $25 Filing Fee
Submit payment online via credit card or by check if filing by mail. Ensure payment is included with your submission to avoid processing delays.
5
Submit Before July 1st Deadline
File your completed annual report and payment before July 1st to maintain your LLC's good standing with the West Virginia Secretary of State.
Ready to file your annual report?
Go directly to the West Virginia Secretary of State portal.
Filing your West Virginia LLC annual report late triggers automatic penalties and compliance consequences. The West Virginia Secretary of State's Business Organization Division charges a **$25 late fee** on top of the standard $25 annual report filing fee, making your total cost $50. If your report remains unfiled for **more than 60 days past the deadline**, your LLC automatically forfeits its good standing status, which means you lose legal liability protection and cannot conduct business in West Virginia without reinstatement. This non-compliant status becomes public record and damages your business credibility with lenders, vendors, and partners. To restore good standing, you must file the annual report form with the Secretary of State along with payment of both the late fee and any accumulated penalties. Contact the West Virginia Secretary of State's Business Organization Division at (304) 558-8000 to file immediately and clarify your specific penalty amount based on how long your report has been overdue.
You can file your West Virginia LLC annual report exclusively through the West Virginia Secretary of State's Business Registration System at https://sos.wv.gov—paper filings are no longer accepted. The online system requires your LLC's entity number and registered agent information. Filing online typically processes within 24 hours and generates an immediate confirmation receipt, which protects you legally by documenting your timely submission.
The filing fee is $25 for domestic LLCs, due by June 30th annually. Missing this deadline triggers a $10 monthly penalty and potential administrative dissolution of your LLC, which would terminate your business status and liability protection. Most owners complete the process in under 10 minutes using the Secretary of State's step-by-step online interface.
To proceed, visit https://sos.wv.gov, locate the Business Registration System portal, and have your entity number and registered agent details ready before you begin the filing process.
The annual report filing fee for a West Virginia LLC is $25, payable to the West Virginia Secretary of State. This fee applies regardless of whether you file online through the Secretary of State's business filing portal or submit a paper Form LLC-12 by mail to their Charleston office.
The $25 fee must accompany your annual report submission by the deadline each year—typically the last day of the month in which your LLC was originally formed. Failing to pay this fee will result in your annual report being rejected, which can trigger administrative dissolution of your LLC within 90 days.
When filing online, you'll pay the fee electronically during checkout. For mail submissions, include a check or money order made payable to the "West Virginia Secretary of State" with your completed Form LLC-12.
To avoid penalties and maintain your LLC's active status, pay your filing fee promptly with your annual report submission.
West Virginia LLC annual reports must be filed by **July 1st annually** with the West Virginia Secretary of State, Business Organization Division. This deadline applies to all LLCs registered in the state, regardless of their formation date. Filing costs $25 per report. Missing this deadline triggers penalties—your LLC will lose its active status and face potential administrative dissolution proceedings. Once dissolved, you'll need to file a Reinstatement Application (Form LLC-11) and pay a $100 reinstatement fee to restore your business. The practical impact is significant: a non-compliant LLC cannot legally conduct business, sign contracts, or defend itself in court. To avoid complications, file your annual report by mid-June through the Secretary of State's online filing system at sos.wv.gov. This gives you a safety buffer and ensures uninterrupted operational authority for your business.
Most active LLCs in West Virginia must file annual reports with the Secretary of State. However, exemptions do exist: if your LLC has been dissolved, administratively dissolved due to non-filing, or merged into another entity, you are not required to file Form LLC-12 (Annual Report). Additionally, LLCs that have voluntarily withdrawn their Certificate of Formation are exempt.
The practical implication is significant—filing when exempt wastes the $25 annual report fee, while failing to file when required results in administrative dissolution and loss of legal protection. The West Virginia Secretary of State's Business & Nonprofit Division maintains official records of your LLC's status.
To determine your specific filing obligation, contact the Secretary of State directly at (304) 558-8000 or check your LLC's current status on their online business database before the July 1 deadline.
