Should I register my Etsy shop as a 'business' or an 'individual' if I have a West Virginia LLC?

If you have an EIN and file taxes as a business entity (not a disregarded entity), register as a business. Etsy then verifies the entity name and EIN against IRS records, so the name has to match your West Virginia Articles of Organization. A single-member West Virginia LLC taxed as a disregarded entity can register as an individual and provide an SSN or ITIN.

What happens if I do not complete Etsy's seller verification?

Etsy withholds payouts until verification is complete, whichever state the shop's LLC comes from. If you miss the deadline shown in your Shop Manager dashboard, you have 90 days before the shop may be closed.

I do not live in West Virginia. Can I still use a West Virginia LLC on Etsy?

Etsy does not check where you live, only that the West Virginia entity is validly registered and that the details you enter match West Virginia's record. The catch is not Etsy, it is the state you actually operate from: states require an out-of-state LLC to register as a foreign LLC before it transacts business there, which is a second filing and a second fee on top of West Virginia's $100. Forming in West Virginia while working somewhere else usually means paying both states, not one.

Do I need a West Virginia sales-tax permit before my first sale through Etsy?

Not for your Etsy orders themselves. West Virginia charges a 6% state rate and, like every sales-tax state, has a marketplace-facilitator law that makes Etsy collect and remit it for you. You need your own West Virginia registration once you also sell off-marketplace and either have physical presence in West Virginia or cross its remote-seller threshold of $100,000 in sales or 200 transactions in the previous or current calendar year.

Marketplace Verification

How to pass Etsy verification with a West Virginia LLC

What Etsy asks for at signup, and which West Virginia LLC documents satisfy each requirement.

By Edmond Hui · Last updated: August 4, 2026

Edmond Hui · Founder, MyStateLLC

Edmond Hui is a software engineer and serial entrepreneur based in New York who has founded multiple online businesses across e-commerce, media, and information publishing. Before transitioning into tech, he spent years as a commercial real estate professional closing deals totaling over 100,000 square feet, giving him firsthand experience with business formation and entity structuring. He built MyStateLLC to provide the free, state-specific LLC guidance he wished existed when forming his own companies.

A West Virginia LLC is generally eligible for Etsy verification — you will need to provide your Articles of Organization, EIN, beneficial-owner ID, and a valid US business address. Nothing about forming in West Virginia blocks approval, and nothing about it guarantees approval either: the final call is Etsy's.

Etsy requires sellers using Etsy Payments to complete identity and tax verification before receiving payouts. For a West Virginia LLC registered as a business (not a disregarded entity), Etsy collects the entity name as it appears on your Articles of Organization, the legal address, the EIN or other taxpayer number, and verifies this information against the IRS database. Etsy also requires a government photo ID and selfie via its identity-verification partner Persona, plus a bank account linked to receive Etsy Payments disbursements.

In West Virginia the entity behind that check is an LLC created by filing Articles of Organization, which costs $100. West Virginia does not publish a processing time for LLC filings, so treat state approval as the open-ended step in your timeline rather than the Etsy review. Because West Virginia names a member or manager on a routine public filing, the owner name Etsy asks you to confirm is already a matter of public record.

West Virginia has 8,960 solo retail trade businesses with no employees, averaging $55,894 in annual receipts (U.S. Census Bureau, Nonemployer Statistics (NES), 2023).

Not legal advice: Verification requirements change, and so do West Virginia's filing fees and forms. Confirm current platform rules with Etsy, and current filing rules with the West Virginia filing office, before you file. Etsy's requirements were last reviewed 2026-07-21, and West Virginia's figures on this page come from its own published schedule.

What Etsy requires, and how a West Virginia LLC meets each

Requirement	How your West Virginia LLC satisfies it
LLC entity name verified against IRS	Use the exact LLC name as West Virginia recorded it on your Articles of Organization; it must match your bank account holder name.
Employer Identification Number (EIN)	Provide your federal EIN (free from the IRS; non-US founders without an SSN must apply via Form SS-4 by fax or phone rather than the online tool) — independent of West Virginia.
Taxpayer information and IRS verification	Complete the tax interview. A West Virginia LLC owned by US persons typically submits a W-9 using its EIN; non-US owners of a disregarded-entity West Virginia LLC generally use a W-8 form instead.
Government photo ID and selfie (via Persona)	Provide a government ID for each beneficial owner named in your West Virginia filings. West Virginia names a member or manager on a routine public filing, so at least one name already matches state records.
Bank account for Etsy Payments disbursements	Link a US business bank account opened with your EIN and your West Virginia Articles of Organization.

West Virginia-specific things to watch

West Virginia names a member or manager on a routine public filing, so Etsy's beneficial-owner check will line up with public state records — you still upload a government ID for each owner. (West Virginia's annual report includes the LLC's members and managers.)

West Virginia sales tax & nexus rules for Etsy sellers

West Virginia charges a 6% state sales-tax rate, and like every state with a sales tax it has a marketplace-facilitator law — Etsy collects and remits West Virginia sales tax on your marketplace orders for you. You still need your own West Virginia registration if you also sell off-marketplace (your own site, invoices) and either have physical presence in West Virginia — an in-state location, inventory, or employees — or cross the state's remote-seller economic-nexus threshold of $100,000 in sales or 200 transactions in the previous or current calendar year.

West Virginia is an SST full member state. The state broadly taxes services — one of the broadest service taxability profiles in the nation. West Virginia taxes SaaS and digital products. The 6% state rate applies throughout the state with only minor local additions. Register through the West Virginia MyTaxes portal.

How to verify your West Virginia LLC on Etsy

LLC entity name verified against IRS. Use the exact LLC name as West Virginia recorded it on your Articles of Organization; it must match your bank account holder name.
Employer Identification Number (EIN). Provide your federal EIN (free from the IRS; non-US founders without an SSN must apply via Form SS-4 by fax or phone rather than the online tool) — independent of West Virginia.
Taxpayer information and IRS verification. Complete the tax interview. A West Virginia LLC owned by US persons typically submits a W-9 using its EIN; non-US owners of a disregarded-entity West Virginia LLC generally use a W-8 form instead.
Government photo ID and selfie (via Persona). Provide a government ID for each beneficial owner named in your West Virginia filings. West Virginia names a member or manager on a routine public filing, so at least one name already matches state records.
Bank account for Etsy Payments disbursements. Link a US business bank account opened with your EIN and your West Virginia Articles of Organization.

Non-US founders with West Virginia LLCs

Non-US sellers can use Etsy Payments in supported countries, but a West Virginia LLC's seller account must be linked to a US bank account or an eligible payment method. Non-US beneficial owners of a West Virginia LLC must still complete identity verification via Persona with a valid government ID.

Frequently Asked Questions

: If you have an EIN and file taxes as a business entity (not a disregarded entity), register as a business. Etsy then verifies the entity name and EIN against IRS records, so the name has to match your West Virginia Articles of Organization. A single-member West Virginia LLC taxed as a disregarded entity can register as an individual and provide an SSN or ITIN.
: Etsy withholds payouts until verification is complete, whichever state the shop's LLC comes from. If you miss the deadline shown in your Shop Manager dashboard, you have 90 days before the shop may be closed.
: West Virginia charges $100 to file Articles of Organization, and that is the state's fee to create the LLC. West Virginia does not publish a processing time for LLC filings, so treat state approval as the open-ended step in your timeline rather than the Etsy review. Etsy charges nothing for verification itself, so the $100 filing fee and West Virginia's ongoing obligations are the real cost of getting verified as a West Virginia entity.
: Etsy does not check where you live, only that the West Virginia entity is validly registered and that the details you enter match West Virginia's record. The catch is not Etsy, it is the state you actually operate from: states require an out-of-state LLC to register as a foreign LLC before it transacts business there, which is a second filing and a second fee on top of West Virginia's $100. Forming in West Virginia while working somewhere else usually means paying both states, not one.
: Not for your Etsy orders themselves. West Virginia charges a 6% state rate and, like every sales-tax state, has a marketplace-facilitator law that makes Etsy collect and remit it for you. You need your own West Virginia registration once you also sell off-marketplace and either have physical presence in West Virginia or cross its remote-seller threshold of $100,000 in sales or 200 transactions in the previous or current calendar year.