Edmond Hui is a software engineer and serial entrepreneur based in New York who has founded multiple online businesses across e-commerce, media, and information publishing. Before transitioning into tech, he spent years as a commercial real estate professional closing deals totaling over 100,000 square feet, giving him firsthand experience with business formation and entity structuring. He built MyStateLLC to provide the free, state-specific LLC guidance he wished existed when forming his own companies.
Ready to file your annual report?
Go directly to the Virginia Secretary of State portal.
You must log into the Virginia State Corporation Commission (SCC) eServices portal at scc.virginia.gov/eservices, locate your LLC by entity number, and select "Annual Registration" to begin. Update all required fields including the principal office address, registered agent information, and current member names and addresses on Form LLC-1. Virginia charges a $50 annual registration fee, payable electronically through the portal using a credit or debit card. The filing deadline is March 1st each year; failing to file by this date triggers a $100 late penalty and potential administrative dissolution of your LLC. After submission, you'll receive immediate email confirmation with your filing receipt number. Download and retain this confirmation for your records, as Virginia requires proof of annual compliance for business loan applications and contract negotiations.
If you miss your Virginia LLC's anniversary month deadline for filing the annual report, the State Corporation Commission (SCC) will assess a $25 late fee on top of your filing fee. Your LLC remains in good standing during the grace period, but continued non-compliance triggers automatic dissolution proceedings initiated by the SCC without further notice. This means your business loses its legal liability protection, affecting your personal assets and ability to conduct business in Virginia. The dissolution becomes effective 60 days after the SCC mails notice, making your LLC legally defunct for tax and contractual purposes. File Form LLC-12 (Annual Report) immediately using the SCC's online portal or by mail to recover compliance status. Contact the SCC's Business Services Division at (804) 371-9733 to confirm your current filing status and pay any accumulated late fees before dissolution proceedings advance.
Yes, all Virginia LLCs must maintain a registered agent with a physical Virginia street address who is available during standard business hours to receive legal documents on behalf of your company. You can serve as your own registered agent if you maintain a Virginia street address, hire a professional registered agent service (typically costing $75–$300 annually), or designate another Virginia resident or business entity. Your registered agent's name and address must be filed on your Articles of Organization with the Virginia State Corporation Commission and kept current through annual updates. Failure to maintain a registered agent may result in the SCC dissolving your LLC for administrative noncompliance. If you relocate out of state or change agents, file an amendment with the SCC immediately to avoid service of process issues. Contact the SCC's Business Services Division to verify your registered agent information is current before your annual compliance deadline in December.
Yes, Virginia LLCs pursuing federal contracts must complete SAM.gov registration with the federal System for Award Management and obtain a CAGE code, which the Defense Logistics Agency assigns for defense contracts specifically. Beyond registration, your LLC must maintain current compliance with Virginia's Secretary of State filings and annual $100 state fee through the Virginia State Corporation Commission—lapses trigger automatic dissolution and disqualify you from federal awards. You'll likely need a Federal Employer Identification Number (EIN) from the IRS and must pass DUNS verification through Dun & Bradstreet, even for non-public contracts. Virginia's proximity to federal agencies means contracting officers conduct rigorous entity validation and may require Controlled Unclassified Information (CUI) handling procedures, background checks for key members, and cybersecurity compliance per NIST standards. These requirements directly impact your operational costs and timelines—plan 60–90 days for full approval. Contact the Virginia Small Business Commission or a federal compliance advisor to audit your LLC's current documentation before submitting bids.
